What is OnCore?

OnCore is an application for managing protocol, review, subject, and financial data for clinical research. It offers a user-friendly interface designed to manage complex workflows and data entry. OnCore’s main purpose at Washington University is to aid financial and billing compliance in the research setting. Additionally, OnCore benefits coordinators and administrators by managing their day-to-day duties related to clinical trials, including:

• management of protocol details and reviews;
• recruitment, screening, and consent of subjects;
• data management and monitoring;
• comprehensive reporting
• research team communications.

OnCore Support Services

The Center for Clinical Studies’ OnCore Support Team is an excellent resource for the WashU research community. This group of OnCore experts provides training, documentation, and assistance to study teams implementing and using the OnCore system. Additionally, they provide central administration of the system, liaise with the system vendor, and maintain integrations with other WU/BJC systems.

OnCore at Washington University Medical School

The OnCore Clinical Trials Management System (CTMS) has been utilized at Washington University since 2015 by research teams affiliated with the Siteman Cancer Center.  In 2018, use of the OnCore system expanded to include financials functionality to support industry-sponsor invoicing. Additionally, OnCore was integrated with Epic to automate subject enrollment and support research billing compliance. The success of these efforts established a foundation for expanding OnCore to the greater Washington University clinical research community.

Expanding OnCore University Wide

Expanding the OnCore application university-wide will provide study teams with tools to manage their day-to-day operations. It offers an infrastructure to promote consistency and efficiency for the clinical, financial, and regulatory aspects of clinical research. This in turn will allow study teams to focus on the core mission: to advance new breakthroughs for the benefit of patients.

The OnCore application rolled-out institution-wide in “Sprints” (groups of Departments).  The pilot groups went live in November 2019, the first Sprint in February 2020 and the second Sprint in August 2020.